CloakShare
Use Case
Grant Proposals
Share grant proposals with funders securely. Track which sections received attention, prevent forwarding to competing organizations, and follow up with data-driven insights.
More effective follow-ups when referencing specific sections the funder reviewed
Free links per month on CloakShare free tier, enough for most grant cycles
Of grant proposals are forwarded internally at the foundation without the applicant knowing
The problem
Grant proposals represent months of work and contain proprietary program designs. Sharing them via email means losing all visibility into funder engagement. CloakShare gives you page-level analytics that reveal which sections a funder focused on, webhooks that notify you the moment a proposal is opened, and watermarks that prevent unauthorized redistribution to competing organizations.
Why CloakShare
Page-level analytics reveal which program components the funder focused on
Real-time webhooks notify you when a funder opens your proposal
Dynamic watermarks prevent forwarding to competing organizations
Email gating ensures only the intended program officer can view the proposal
Follow up with specific insights about which sections resonated
Free tier covers most nonprofit grant submission needs
How it works
Upload
Upload your document (PDF, DOCX, PPTX, XLSX) or video (MP4, MOV, WebM) via API or dashboard.
Configure
Set email gating, password protection, dynamic watermarks, and link expiry to match your security needs.
Share
Send the tracked link. Recipients view in a secure canvas-based viewer. Videos stream via adaptive HLS.
Analyze
Track per-viewer engagement with page-level and video watch-time analytics. Get real-time webhook notifications.
Documents and video in one platform
CloakShare is the only secure sharing platform that combines document and video sharing with per-viewer analytics. Upload your PDF or presentation alongside a video walkthrough. Both are tracked, watermarked, and protected with the same access controls. No other tool does this.
Frequently asked questions
Can I use CloakShare for grant proposals on a nonprofit budget?
Yes. The free tier includes 50 links and 500 views per month with full analytics, email gating, and watermarks. That covers most grant submission cycles without any cost.
How do I know if a program officer reviewed my entire proposal?
Page-level analytics show completion percentage and time per page. You can see whether the funder read just the executive summary or studied the budget in detail.
Can I include a program video with my grant proposal?
Yes. Upload an impact video or program overview and CloakShare transcodes it to HLS streaming with per-viewer analytics. Funders who watch your video are more engaged prospects.
How do I prevent competing nonprofits from seeing my proposal?
Email-gated links ensure only the intended funder can access your proposal. Dynamic watermarks overlay the viewer's email on every page, making any unauthorized sharing traceable.
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Compare CloakShare
Start sharing securely
Free tier includes 50 links and 500 views per month with email gating, watermarks, and page-level analytics. No credit card required.